To lay down the procedure for Storage & Dispatch of Finished Goods.
The SOP is applicable to storage & Dispatch of Finished Goods in Stores.
Stores Personnel : To follow the procedure
Stores In-charge : For SOP compliance
Officer Stores / Nominee shall check the details of Finished Goods to be dispatched in electronic system. Storage of Finished Goods shall be done as per recommended storage conditions as written on the Product Label. Finished goods shall be stored product wise batch No. with distinct display of product. No products should be stored together. As per demand product (s) should be loaded as per FIFO system to the required / desired destination.
Only on getting the release intimation from Q.A. finished goods shall be dispatched. Based on the requirement of Marketing Finished Goods shall be loaded on to trucks in presence of Security Person. After loading the rear end doors of the truck shall be bolted.
Following documents shall be prepared in electronic system and print after loading of the material:
Delivery Challan (Two copies)
Commercial Invoice (Six copies)
Excise Invoice (Three copies) if applicable
Incase of export duty shall be debited from B-1 bond / under taking account after duly preparing ARE-1.
Distribution of Delivery Challan shall be:
First Copy : Store Copy
Second copy : Security Copy
Distribution of Commercial Invoice:
Two copies : Party Copy
- One copy : H.O. Accounts Copy
- One copy : Transporter Copy
- Two Copies : Store Copy
A record of finished goods dispatch / distribution should be maintained.
Print Recapitulation Statement (Summary) from Electronic system at month end for checking and verifying the stock of finished goods and maintain the records.
Maintain second copy of FGTN in your record.
Trainer : Head – Quality Assurance
Trainees : Store-Incharge, Workmen
Master Copy : Quality Assurance
Controlled Copy : Stores
Display Copy : Stores (if required)
|SOP||Standard Operating Procedure|
REVISION HISTORY OF CHANGE
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